Integration
Database to Email Reports
Schedule automated email reports from any connected database
Deliver formatted email reports to stakeholders on a schedule you define. Connect any database, write the query (or describe it in plain English), and AI for Database builds a clean HTML email with tables, charts, and key metrics. Reports land in inboxes daily, weekly, or on a custom cadence.
Eliminate the manual work of pulling data, formatting spreadsheets, and sending emails. Each report is generated from live data at send time, ensuring recipients always see the latest numbers. Add multiple recipients, customize subject lines, and include conditional sections that only appear when thresholds are crossed.
Setup guide
Connect your database
Add any supported database: PostgreSQL, MySQL, MongoDB, SQL Server, or others. Read-only credentials are recommended.
Define the report query
Describe the data you need in plain English or write a SQL/aggregation query. AI for Database helps you build it.
Choose the email format
Select a report template: summary table, detailed breakdown, chart-focused, or a combination. Customize colors and branding.
Add recipients and schedule
Enter email addresses, set the delivery schedule (daily, weekly, monthly), and choose the timezone.
Set conditional alerts
Optionally highlight rows or add banner alerts when key metrics exceed thresholds (e.g., revenue drops below target).
Preview and activate
Send a test email, review the formatting, then activate the schedule.
Configuration options
scheduleWhen the report is generated and sent.
Example: Every Monday at 8:00 AM EST
recipientsComma-separated list of email addresses.
Example: ceo@company.com, vp-sales@company.com
subject_templateEmail subject line with optional dynamic values.
Example: Weekly Revenue Report — {{total_revenue}} this week
report_formatThe visual layout of the report.
Example: summary_table | chart_and_table | executive_brief
conditional_highlightThreshold-based highlighting rules for the report.
Example: Highlight red when revenue < $50,000
Example workflows
Executive weekly summary
Send a one-page summary of revenue, active users, churn, and support tickets every Monday morning to the leadership team.
Daily sales pipeline update
Deliver a breakdown of deals by stage, expected close dates, and total pipeline value to the sales org every morning.
Monthly churn report
Generate a detailed churn analysis with reasons, cohort breakdown, and MRR impact, sent on the first of each month.
Inventory reorder alerts
Email the procurement team whenever stock levels for any SKU drop below the reorder threshold, checked daily.
Troubleshooting
Emails landing in spam
Add our sending domain to your email allowlist. Check with your IT team to whitelist noreply@aifordatabase.com.
Report shows stale data
Verify the report schedule timezone matches your expectation. Data is queried at send time, so check your database time zone settings.
Charts not rendering in email
Some email clients block images by default. Charts are sent as inline images; ask recipients to enable image loading.
Report is too large to send
Add a LIMIT clause to your query or filter to the most recent period. Consider splitting large reports into multiple emails.